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Go Back  dBforums > PC based Database Applications > Microsoft Access > linking files to table

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Join Date: Sep 2011
Posts: 66
linking files to table

i have a form in which i type the batchnumber ( field name ) like 1005003, 1005010 and its stored in a table named tblbatchnumber

i have a folder which has pdf or xls files of that name like
ex : 1005003.xls or
ex : 1005010.pdf

how to link the file in folder to the batchnumber field so that when ever a new file is added in the folder the file name is stored as a new record in table & in the form if i click the batch number the xls or pdf file should open

pls help as it will save lot of time all who use it

i have tried hyperlink its not working & i have checked other different database i displays the complete path of file name
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(Making Your Life Easy)
 
Join Date: Feb 2004
Location: New Zealand
Posts: 1,275
you have to write some code to scan the Folder and check if the batchnumber is in the database


here is code i use

Code:

Function Clear_Photos()
Dim aa
aa = GenerateAllFolderInformation("D:\~WWW\Sites\frenchtouch.co.nz\Big")
aa = GenerateAllFolderInformation("D:\~WWW\Sites\frenchtouch.co.nz\thumbnails")
End Function




Function GenerateAllFolderInformation(FolderName)

   Dim FSO
   Dim Files
   Dim File
   Dim Folder
   Dim Checkit
   Dim CheckName
      'MsgBox "Go Have a smoko"
   Set FSO = CreateObject("Scripting.FileSystemObject")
   Set Folder = FSO.GetFolder(FolderName)   
   Set Files = Folder.Files
     aa = 0
     For Each File In Files
    aa = aa + 1
     CheckName = Mid$(File.Name, 1, InStr(File.Name, ".") - 1)

     Checkit = DCount("*", "Prod", "[TYPE] ='" & CheckName & "'") + DCount("*", "Prod", "[Other Images] Like '*" & CheckName & "*'")
    
        If Checkit = 0 And CheckName <> "" And CheckName <> "Thumbs" Then 'filename not in dataBase
     ' you put you code in here to added to database
        FileCopy File, FolderName & "\Not Used\" & File.Name
        Kill File
        Else
        
        End If
    
     Next
 'MsgBox "Have Finish Moving The Photos to" & vbNewLine & vbNewLine & "p:\photod\not used\"
End Function
i have a database that start at midnite and run the Clear_Photos function

you need to change the Dcount to match your needs
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hope this help

See clear as mud


StePhan McKillen
the aim is store once, not store multiple times
Remember... Optimize 'til you die!
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MYLE
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Join Date: Sep 2011
Posts: 66
thanks myle i will get back if any doubts
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Join Date: Sep 2011
Posts: 66
thanks for myle for the reply

sorry to trouble myle

iam still a very bad access programer ( i think a user )

i dont know were this code has to be put is it in the ( form ) as i have not put the listbox also to show the name of file if you could ps tell me where & how i put the code i will do pls guide me

sorry to ask this

if possible if you can attach a database of that sort i shall make my database as that & will also learn.. or else i will attach my database pls suggest


pls help i will put my effort to get it..
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