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  1. #1
    Join Date
    Mar 2004

    Access Report Filter

    I tried using instructions from another thread to filter a report, but it is NOT working.

    My form uses a combo box named cboRes.

    the Report "rptEmgyInfo" uses a text box "Name"

    Private Sub cboRes_Exit()
    Dim strDocName As String
    Dim strWhere As String

    strDocName = "rptEmgyInfo"
    strWhere = "[Name]=" ' & Me!cboRes & "'"

    If (cboRes <> "") Then
    DoCmd.OpenReport "rptEmgyInfo", acPreview, , strWhere
    End If
    End Sub

    This gives me an error message:
    Run-time error '3075'
    Extra ) in query expression '([Name]=)'

    Any help / ideas appreciated!

  2. #2
    Join Date
    Feb 2004
    In front of the computer
    I'd try:
    strWhere = "[Name]= '" & Me!cboRes & "'"

  3. #3
    Join Date
    Jun 2003
    Perhaps try changing this:
    If (cboRes <> "") Then

    To be this instead:
    If (Not IsNull(cboRes)) Then

    Also I like to use query by form with * as the default values. And the free downloadable sample database at uses the query by form concept so that on the invoices dialog one can optionally choose a rep, a customer, and perhaps a date range, click on a button that says "Input," and then have the invoice form open up showing all the invoices that match the criteria.

    And here is how the query by form concept can work.

    On the invoices dialog there are the following controls:
    InvDateMin with DefaultValue of =DateSerial(Year(Date())-1,1,1)
    InvDateMax with DefaultValue of =Date()
    InvRepNum with DefaultValue of *
    InvCustNum with DefaultValue of *

    Also on the invoices dialog there is a command button called cmdInput to open the invoices form with the following code behind the OnClick property:
    DoCmd.OpenForm "frmInv"

    And of course there could be a button to open a report the same way:
    DoCmd.OpenReport "rptInv", acViewPreview

    The invoices form (frmInv) has RecordSource property of qryInv.

    And the qryInv query's criteria for the InvDate field has:
    Between [Forms]![frmInvDialog]![InvDateMin] And [Forms]![frmInvDialog]![InvDateMax]

    And the qryInv query's criteria for the RepNum field has:
    Like [Forms]![frmInvDialog]![InvRepNum]

    And the qryInv query's criteria for the CustNum field has:
    Like [Forms]![frmInvDialog]![CustNum]

    One related point is that you probably wouldn't want to allow blanks (i.e. Nulls) in fields that are going to be used with Like in any criteria for that field. Otherwise the blanks wouldn't be shown. And to counter that you might consider creating the query's SQL statement dynamically so that the criteria on a particular field isn't used unless needed.
    J. Paul Schmidt, Freelance Web and Database Developer
    Access Database Sample, Web Database Sample, ASP Design Tips

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