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  1. #1
    Join Date
    Dec 2005

    Talking Unanswered: Count Unique Values From Text Field

    Hello All,

    I have a newbie type question..

    I have a simple table TableA that is comprised of four (4) fields:
    StudentName - Text
    Course - Text
    Grade - Text Values(A,B,C,D,F)
    Date - Date

    What I want to do from this table is to create a report that tells me how many A's, B's, C's, D's, F's each student has recieved. I figure I'll have to create a query to base the report against.

    What I'd like the report to look like is something simple like:

    StudentName | A's | B's | C's | D's | F's |
    Mary A | 1 | 2 | 0 | 0 | 0 |

    In TableA, Student Mary A would have three (3) record rows with differing Course, Grade, and Date values; Two of the record rows would contain a grade of B and one record would contain a grade of B.

    I have been able to do this on a sample table when the data field I was attempting was a number field, but I am having all kinds of problems since the Grade field is a TEXT field.

    Any help is appreciated!

  2. #2
    Join Date
    Dec 2005


    I think I found my answer, I modified a Cross Tab Query to get the the results I wanted, and then used a Report to exclude the fields I didn't want.

    Not sure if this was the most efficient way to accomplish this, but it worked. If anyone has another method or a better SQL statement, I'd be happy to use/learn from it.


  3. #3
    Join Date
    Sep 2002
    Mancos, CO
    Another way that I have had to do this when I need to filter(add criteria) to a crosstab type of result is to specify each column in a normal select query.

    So you would have your first column of Student name.

    Second column would be, A: IIf([Grade]="A",[Grade],Null)
    Third column would be, B: IIf([Grade]="B",[Grade],Null)
    Fourth column would be, C: IIf(Grade]="C",[Grade],Null)
    Same for D and F
    Then you can have columns for the course and date

    This would allow you to have a criteria form where you could use any of the fields above to drive your report. This way your report does not need to be modified when you change criteria.

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