What you want is oftern referred to as a "Mail Merge".
Ok, on to the problem.
As I see it, you have a couple of problems and you are trying to attack the problem in the wrong way... Did you know that you can build reports within Access? Perhaps you should take a look at those and create your templates that way.
One of the biggest problems here is your table setup - namely the pesky memo fields. These will no doubt cause you problems in the future.